Privacy Policy

This Privacy Policy explains how BEAMS (“we”, “our”, “us”) collects, uses, discloses, and protects personal information, including information about students, in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

1. What Personal Information We Collect

We collect personal information that is necessary to operate BEAMS and support student behaviour tracking in an educational environment. This may include:

• Student names and contact details
• Behavioural incident records and outcomes
• Classroom and enrolment information
• Staff contact details and roles
• Login credentials and activity logs

2. How We Collect Information

Information is collected through:

• Direct input by teaching or administrative staff
• Integration with school information systems
• Use of the BEAMS app or web portal

3. How We Use Your Information

The information is used to:

• Record and monitor student behavioural incidents
• Generate reports and analytics for staff and leadership
• Support data-driven interventions and planning
• Maintain system integrity and compliance

4. Disclosure of Personal Information

Personal information is only disclosed:

• To authorised school staff and administrators
• To service providers supporting BEAMS infrastructure (e.g., Azure, Firebase) under strict confidentiality obligations
• When required by law, regulation, or court order

5. Data Storage and Security

All data is securely stored on Australian-based servers or in compliance with Australian privacy regulations. We implement technical and administrative safeguards to protect against loss, unauthorised access, and misuse of personal information.

6. Access and Correction

You have the right to request access to, or correction of, any personal information we hold about you or your students. Requests can be made through your school’s BEAMS administrator.

7. Retention of Information

Personal information is retained for as long as necessary to meet educational and administrative obligations or as required by law. Data may be anonymised for long-term reporting where appropriate.

8. Cookies and Analytics

BEAMS may use cookies or analytics tools to enhance performance and usability. No personally identifiable data is collected without your consent.

9. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in legislation or our practices. The latest version will always be available at BEAMS Privacy Policy.

10. Contact Us

If you have any questions or concerns about this policy or how your data is handled, please contact us at:

BEAMS Support
Email: [email protected] , or

Alteratively use our Contact Us form.