Support : Uploading the Staff List

Uploading a staff list into BEAMS is a simple process and can be done quickly via the Admin menu. This allows bulk addition or updating of staff records using one of two formats. Either a standard excel spreadsheet with three columns (First Name, Last Name & Staff Email) or the CSV format exported from ICON.

Preliminary Steps...

View the step-by-step guide to Export Staff List from ICON.

Step 1: Navigate to the Admin Area

• Navigate to Admin area from the left navigation Menu (not available on mobile).
• Use the Upload Staff List option to upload either a standard excel staff list file or the CSV staff list from ICON.

Step 2: Choose Your Staff List File

A pop-up window will apear to select the upload file

• Click or tap the blue Select File button.
• Browse and choose the Excel file or CSV file downloaded from ICON.
• Ensure the file is in its original format and HAS NOT been altered in any way.

Step 3: Start the Upload

• Once your file is selected, click the UPLOAD button.
• The file will be processed in the background and may take up to 30 seconds to complete.

Step 4: Check Your Email for Upload Results

• Once processing is complete, a summary will be emailed to you.
• The email will include a breakdown of the upload results:
  • Added – New staff successfully added to the system
  • Updated – Existing staff records successfully updated
  • Errored – Records that could not be processed due to missing or invalid data
  • No Change – staff records with no change are suppressed for brevity

Note: If a staff member does not appear in the uploaded file, their status remains untouched in the system.