Support : Uploading the Student List

Uploading a student list into BEAMS is a simple process and can be done quickly via the Admin menu. This allows bulk addition or updating of student records using a standard spreadsheet format.

Preliminary Steps...

View the step-by-step guide to Export Student List from ICON.

Step 1: Navigate to the Admin Area

• Navigate to Admin area from the left navigation Menu (not available on mobile).
• Use the Upload Student List option to upload a student list file exported from ICON.

Step 2: Choose Your Student List File

A pop-up window will apear to select the upload file

• Click or tap the blue Select File button.
• Browse and choose the Excel file downloaded from ICON.
• Ensure the file is in its original format and HAS NOT been altered in any way.

Step 3: Start the Upload

• Once your file is selected, click the UPLOAD button.
• The file will be processed in the background and may take up to 30 seconds to complete.

Step 4: Check Your Email for Upload Results

• Once processing is complete, a summary will be emailed to you.
• The email will include a breakdown of the upload results:
  • Added – New students successfully added to the system
  • Updated – Existing student records successfully updated
  • Errored – Records that could not be processed due to missing or invalid data
  • No Change – student records with no change are suppressed for brevity

Note: If a student does not appear in the uploaded Excel list, they will be marked as inactive and automatically deactivated in the system.